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25Live Pro allows you to add and edit custom attributes in the Master Definitions section of the System Settings area. 

How To Access Master Definitions

Security Note

To access Master Definitions System Settings views, your 25Live user must have security permissions set in Series25 Group Administration for each of the types that you wish to access, including:

  • Events: Admin 6.0 Manage Event Master Lists
  • Event Requirement Notification Policy: Admin 7.0 Set Event Notification Policy
  • Event Types: Admin 5.2 Manage Event Type Hierarchy
  • Locations: Admin 10.2 Manage Location Master Lists
  • Resources: Admin 11.2 Manage Resource Master Lists
  • Organizations: Admin 13.4 Manage Organization Master Lists
  • Organization Ratings: Admin 13.6 Edit Organization Ratings
  • Organization Partition Preferences: Admin 13.8 Edit Organization Location Preferences
  • Contacts: Admin 12.1 Create and View all active and inactive Contact Master Lists

If you would like any of the described settings changed for your user, contact your 25Live administrator.

1. Go to the System Settings View

The More menu in the top navigation bar
Image: The More menu in the top navigation bar has a link to the System Settings view.

After logging into 25Live Pro as a user with appropriate permissions, open the More menu in the top navigation bar.

System Settings link in More menu
Image: The System Settings link is in the More menu.

Use the menu link to go to the System Settings view, then view the Master Definitions section.

Location of Master Definitions section
Image: Use the System Settings > Master Definitions link to access the section.

See Working With Master Definitions for details on general navigation within the Master Definitions section and actions available to all types.

How To Add Custom Attributes

1. Open a Specific Custom Attributes View

List of custom attribute views organized by object type
Image: The Custom Attributes Master Definitions section is organized in submenus by object type.

The Custom Attributes view within the Master Definitions section has submenus organized by object type, Event, Location, Resource, Organization, and Contact. 

2. Select a Type

Choosing a type for a new custom attribute
Image: First use the Type dropdown selection to choose among the many available custom attribute types. 

Before using the button to create a new custom attribute, you must select a Type using the dropdown menu.

Attribute TypeInput Type
BooleanYes/No condition
ContactA valid 25Live contact name
DateDate only
Date TimeDate and time
Floating PointA number which may have a decimal
ImagePath name to an image file
IntegerA whole number
LocationA valid 25Live location name
Long TextLong text or other alphanumeric characters
OrganizationA valid 25Live organization name
ResourceA valid 25Live resource name
TextText and/or other alphanumeric characters (maximum 80 characters)
TimeTime only

3. Use the Create New Button

New custom attribute at top of list
Image: After choosing a Type and using the Create New button, the new attribute is listed at the top with a default name.

To add a new custom attribute, use the Create New button to add a new custom attribute. Your new attribute will appear at the top of the list.

4. Rename the New Custom Attribute

The new attribute will appear with a default name that includes its ID number. Use the edit icon () to rename the new custom attribute.

Editing Custom Attributes

Editing Actions for all Attribute Types

Every type of custom attribute allows you to edit the list or item with the following actions:

  • Manually reorder items
    • Note: If you previously depended on the application to automatically sort required custom attributes to the top of the section, you must now manually set the order.
  • The Id number for each item is listed
  • Edit the Name of the item
  • Check or uncheck the Active status
  • The Abridged checkbox controls if the item is only visible on an abridged list for users with limited permissions
  • The Type column shows you if the attribute is a string, date, image, file reference, etc.
  • View the Usage of the item in events, searches, etc.
  • Delete the item (if it is not being used)
  • Force Delete the item (even if it's being used) and remove all references (available only to Administrators in the (-1) security group)

Use Caution With Force Delete

The option to "force delete" a master definition item should be taken with care. Be advised that some searches may no longer function as expected until you edit them to remove references.

Tip: Manually Sorting Item Display Order

Animation demonstrating manually reordering items
Image: Drag the row to manually set the display order.

The default display order for master definition items is to show them in alphabetical order. You can set the order that items will display by clicking on the row and dragging up or down. Use the Save Sort button to save the order.

Discrete Options for Event Custom Attributes

Text type event custom attributes have a special ability to add Discrete Options.

1. Open the Event Submenu Under Custom Attributes

Events submenu
Image: Use the Event submenu to open the section. 

Go to the Custom Attributes > Event section. 

2. Use the Show Button to Reveal Options

Any custom attribute that is of the type to allow discrete options will have a Show button next to it. Use the button to reveal the option actions.

3. Name and Arrange Options

Animation demonstration adding discrete options
Image: You can rearrange defined options using the Move Up and Move Down buttons.

Type a name for each option. Use the Add button again to add more. You can change the order of the options using the Move Up and Move Down buttons.

4. Save Your Changes

Use the Save button to save and return to the Events Custom Attributes list.

Reminder: Custom Attributes Need to Be Mapped

To show custom attributes when users are creating events, they must be associated with either:

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