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25Live provides you with three default personal views where you can see a list, calendar, or availability grid of your starred events and locations and saved searches.


Getting to Your Default Views

Use the More menu in the top navigation bar to get to your personal views. 

More menu
Image: The More menu provides access to your personal views.

Choose from:

  • List
  • Calendar
  • Availability

Viewing Your Event List

The List view shows your starred events by default, but you can also use the top drop-down list to view saved search lists. List items are presented in a list within a table. There are several controls and options available to change the results, order, and view of search results.

To View Additional Pages of Search Results in List View

Pagination controls in list view
Image: Use controls at the bottom of the list to navigate and change how many items are displayed per page.

There are navigation controls at the bottom of the list where you can go to the next page, the last page, or jump to other pages of results. You can also choose how many results display on each page.

To Change the Date of the List View 


Image: Use the date picker to choose which date to display in the List view.

Click on the date to reveal a date picker, then choose the desired date.

To Sort Items in List View

Many columns in the list table can be used to sort results. Click on a column title to see if the column is sortable. If so, the data will sort in ascending order. Click again to sort in descending order.

Columns in list view
Image: The column that the items are sorted by will display in bold.

To View Additional Details of Items in List View

Titles as links in list view
Image: Any information that is underlined will link to more details.

Click on the names of eventslocationsresources, and more to go to each item's details view. Any piece of information in the list table that is a link to more details is underlined.

Viewing Your Event Calendar

Calendar on mobile
Image: The calendar view on narrow, mobile devices is displayed as a calendar block list.

The Calendar view shows your starred events by default, but you can also use the top drop-down list to view starred and public search lists. This view displays an easy to read grid of days on which events take place.

This view also allows you to create events in the displayed locations by using the create event create event icon icon in the calendar grid. If your institution instance has Express Scheduling set up, using the create event Create event icon icon for any configured location will bring up the Express Scheduling form for quick event creation. Use the Open in Form button to use the Event Form to create you event instead.

Reminder: Expand Your View to Related Locations

You can use the Related Locations checkbox to expand the displayed results.

To Change the Time Span Displayed in the Calendar View

Calendar display choices
Image: Use the time span controls to choose how many days display in the Calendar view.

You can choose from three different time span settings in the Calendar view:

    • 3-Day
    • Week
    • Month

To Change the Start Date of the Calendar View of Search Results

Date choices in calendar view
Image: Use the date picker to choose which dates to display in the Calendar view.

Click on the date to reveal a date picker, then choose the start date of the 3-Day, Week, or Month span of dates displayed. Your selection will be remembered the next time you visit this page.

You can also use the arrow Arrow buttons in calendar viewbuttons at the bottom of the calendar grid to shift the dated display backward or forward in time.

Viewing Availability

The Availability view consists of three main parts:

  • Availability toolbar at the top, including a dropdown with favorited and public searches
  • List of locations along the left with the option to star or unstar each
  • The availability grid with the display of hours or dates along the top of the grid
    • A vertical bar advances across the grid (updating every 2 minutes) indicating the current time to help differentiate past and future events
    • This view allows you to not only view availability for specified dates/hours, but also see utilization and create events for the displayed locations or resources during the hours in the grid by using the create event Create event icon icon in the grid squares.
    • If your institution instance has Express Scheduling set up, using the create event Create event icon icon for any configured location will bring up the Express Scheduling form for quick event creation. Use the Open in Form button to use the Event Form to create you event instead.


Image: A solid, vertical line displays in daily Availability Grid views indicating the current time to help differentiate past and future events.
 

Your starred and public location searches are available in this view.

To View Requested Location or Resource Reservations In Availability Grids

Location of checkbox
Image: Use the checkbox to Include Requested (or Draft or Preference) reservations in the grid.

Availability grids have the ability to display Drafts/Requested Reservations/Preferences on the grid. To view, use the Include Requested checkbox in the toolbar at the top of the grid.

To Change the Date Displayed in Availability View 

Calendar dare choice in availability view
Image: Clicking on the date will reveal the date picker.

Use the arrows on either side of the date to go to the previous or next date. To view a new date (other than the previous or next), click on the date text to reveal a date picker.

To Change the Hours Shown in the Grid

Demonstration of hours slider in availability view
Image: Use the slider controls to change the hours displayed in the availability grid.

At the top-left corner of the availability grid are controls for changing which hours are shown. Click on the control icon  to open the Hours display. Move the sliders along the line to adjust the hours displayed in the grid for this list of locations.

To Change the Availability View Utilization and Display Style

The Availability view features different view modes to switch between.

    • Standard (default):  Displays simple availability with color codes indicating the status of events
    • Utilization Views:  Shows utilization statistics for locations/times in the availability grid based on various comparison choices


Standard (default) View

In the Standard view mode, the squares representing blocks of time in the availability grid are color-coded to signal different statuses of events.

      • Blank/White:  Available
      • Gray:  Closed hours, based on the location's open/closed hours
      • Black:  A blackout hour
      • Green:  A normal event with occurrence start and end times
      • Light green:  Setup/pre-event or post-event/takedown time around an event time
      • Orange/Beige:  Location unavailable due to a relationship with another location
      • Purple/Gray Slashes:  Pending location reservation

Color coded events in availability view
Image: Colors indicate the status of locations or resources during displayed hours in the availability grid Standard view.

In the above example, the “Northwest Art Awards” event is scheduled from 3:00pm-5:00pm, shown in green, but the event also has setup/pre-event time and post-event/takedown time, shown in light green. Another event that day is shown in Orange, indicating the event’s location is unavailable.

Tip: Administrators Can Set Custom Colors

Administrators in 25Live Pro have the ability to add custom grid coloring to availability views. If your 25Live instance has custom colors set up, look for the Legend link for a guide to each color's meaning.


Utilization Views

In the three utilization views (Utilization (RHC/CAP), Utilization (EHC/CAP), Utilization (RHC/EHC)) the squares representing blocks of time in the availability grid are color-coded to represent the percentage of the location’s utilization for that block of time.

Color coding shows availability
Image: When viewing availability in one of the three utilization views, events are color-coded to show the percentage of utilization.

    • Gradient Spectrum (white to blue):  White indicates the location is 0% utilized for that hour, with colors darkening along a spectrum to blue indicating 100% utilization
    • Gray:  Location utilization is complicated by one of the following:
      • The location max capacity is equal to zero
      • The location is a subdivision of, divides into, or blocked by a relationship with another location
      • The location assignment is shared for that hour
    • Red:  Location utilization is greater than 100% for that hour

You may choose between three different utilization view modes:

      • Utilization (RHC/EHC): Registered Head Count/Expected Head Count:  Shows enrollment utilization. 
        • For example, this view shows which sections can still register more students or are potentially over the enrolled (e.g. 38 students registered, with a max enrollment of 40) 
      • Utilization (EHC/CAP): Expected Head Count/Maximum Capacity:  Shows sections that might have room to grow in their current location.
        • For example, a section in which 40 students could register but the room holds 45. Or, conversely, a section that potentially could reach full enrollment but does not have enough seats in the current location. 
      • Utilization (RHC/CAP): Registered Head Count/Maximum Capacity:  Shows true seat utilization. 
        • For example, this view shows the number of registered students vs. the number of available seats in the location.

Note: Expected Head Count in Campus Solutions

Expected headcount is typically defined as the maximum number of students that can enroll in a section. However, if your institution uses the Campus Solutions SIS, your installation may be configured via your interface to import the section's “Requested Room Capacity” rather than maximum enrollment.

These utilization view modes are most useful when viewed in conjunction with the use of the Series25 LYNX Interface because LYNX exchanges up-to-the-minute registered headcount information between the Series25 database and your SIS (Student Information System). In addition, registered headcount and expected headcount values for combined/cross-listed sections are standardized in LYNX. If you are not already using LYNX, please contact your Series25 Account Manager to learn more.

Additional View Options: Edit Mode


Image: Three view modes in availability grid.

You can also change the view mode of the availability grid, choosing between:

    • Separated
    • Overlapping
    • Edit Mode


Image: You can drag the event block to a new date and time in the availability grid.

In Edit mode, the availability grid allows you to change the event date and time by dragging the event's colored block within any available grid squares. Check the "Snap To Grid" checkbox above the grid to restrict times to half-hour blocks, or uncheck the checkbox to freely move the event to any time.

Right-click menu options in edit mode
Image: Right-click an event title to display editing and viewing options.

You may also right-click on a regular event title (in green) to display editing and viewing options for that event.

Tip: Quickly Scroll To Top

When navigating availability grids, you can use the Scroll to Top () icon in the bottom-right corner to quickly go to the top of the grid





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