Page tree
Skip to end of metadata
Go to start of metadata

Location Data

Definition Of Location

In 25Live, the term location refers to any room or facility that could be assigned to a class or event. This could include classrooms, auditoriums, playing fields, offices, theaters, and so on. One or more locations can be assigned to all or selected occurrences of a class or event.

Locations are created and maintained in the 25Live Administration Utility and can be viewed and assigned to classes and events in 25Live.

Types Of Location Data You Can Store

You can store a variety of information about each location:

  • Name (required)
  • Formal name
  • Comments
  • Maximum capacity (required)
  • Fill ratio—the percentage of seats that should be filled by any event occupying the location; used in Schedule25 Optimizer processing
  • Express Scheduling—event type and maximum event duration options required to use the Express Scheduling features of 25Live; see Creating Events with Express Scheduling.
  • Layouts—including capacity and fill ratio, instructions, and which is the default layout of the location
  • Default setup instructions
  • Partition—area of campus; used in Schedule25 Optimizer processing
  • Features—physical features of the location, including quantity of each
  • Categories the location belongs to
  • Attributes—any other location data you want to track
  • Hours of availability—location open and close hours; schedulers can’t assign the location to events outside these defined hours unless they have override permissions to do so
  • Blackout dates—specific dates/times the location is unavailable for assignment (for example, when it is undergoing repairs); schedulers can’t assign the location to events during these defined dates/times unless they have override permissions to do so
  • Relationships—inter-dependencies with other locations; see Location Relationships.

Location Example

This is an example of a location as it appears in 25Live Pro. The location data was entered and the photograph selected in the 25Live Administration Utility when the location was created.

Photographs must be in the image directory before you can select them for a location. See Adding and Managing Images.

Location Master Definitions

Some location data comes from location master definitions—comprehensive, relatively stable lists of location attributes that are created and managed in the 25Live Administration Utility. You apply the appropriate items from these lists to each location.

This location master definition...Is a list of...
Location CategoriesWays you want to group locations for reporting and searching purposes
Location FeaturesPhysical attributes of locations
Location LayoutsPhysical arrangements locations may have
Location PartitionsMutually exclusive location groupings used in Schedule25 Optimizer processing
Location Custom Attributes

Additional location data you want to track

Note: In addition to the location custom attributes you create, 25Live includes a number of system-supplied location custom attributes marked “[SYSTEM]” and grayed out. These items can’t be edited or deleted, but can be deactivated. See System-Supplied Location Custom Attributes

Location Master Definition Example

This is an example of the Location Layouts master definition as it appears in the 25Live Administration Utility.

System-Supplied Location Custom Attributes

Location Custom AttributePurpose
LatitudeUsed to designate the latitude of an event location for use by Google Maps in location detail displays
LongitudeUsed to designate the longitude of an event location for use by Google Maps in location detail displays
MapMost often used to specify a URL to a campus map PDF with an event’s location highlighted
WDYT Location Survey(not currently in use)
X25 Assignable AreaUsed to specify the net assignable square feet of a location for X25 space analysis purposes
X25 BuildingUsed to specify the building a location (space) is in for X25 space analysis purposes
X25 Floor Number(not currently in use)
X25 Owner OrganizationUsed to designate the organization that has primary responsibility for a location for X25 space analysis purposes
X25 Room CodeUsed to designate the room use code of a location for X25 space analysis purposes

Location Relationships

Location relationships allow you define the inter-dependencies that exist among locations on your campus, such as which locations should always be assigned together, which locations are subdivisions of other locations, which locations are close to other locations, and so on.

You can define any of the following relationships for a location:

  • Also Assign – Other locations that are also automatically assigned to an event when this location is assigned.
  • Blocked By – Other locations, that if already assigned for the same date and time, “block” (prevent) this location from being assigned.
  • Close To – Other locations that are close to this location. You determine what “close to” means.
  • Divides Into – Other locations that are subdivisions of this location and, therefore, can’t be assigned for the same date and time.
  • Subdivision Of – Locations that are part of a larger location and, therefore, when assigned to an event, prevent the larger location from being assigned for the same date and time. It would not prevent other subdivisions of the larger location from being assigned for the same date and time.



Copyright © 2022 CollegeNET, Inc.  Note: This information is for CollegeNET Series25 customer use only.
Series25 Customer Resources • Terms of Use •  Privacy Policy • Learn About Series25 • Contact CollegeNET




Documentation For Administrators

25Live Pro Admin Utility Help