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Organization Data

Definition of Organization

In 25Live, the term organization refers to any department, campus group, community organization, or other entity that uses 25Live to request or schedule classes or events, and/or that sponsors classes or events.

Organizations are created and maintained in the 25Live Administration Utility and can be viewed and associated with classes and events in 25Live.

Types of Organization Data You Can Store

You can store a variety of information about each organization:

  • Short name (required)
  • Official title
  • Abbreviation (Schedule25 key); used in Schedule25 Optimizer class placement processing
  • Type—academic department, student group, non-profit community organization, and so on
  • Rating
  • Accounting code
  • Administrative and billing addresses
  • Associated contacts
  • Comments
  • Categories the organization belongs to
  • Attributes—any other organization data you want to track
  • Partition preferences; used in Schedule25 Optimizer class placement processing

Organization Example

This is an example of an organization (in this case a department) as it appears in 25Live Pro. The organization data was entered in the 25Live Administration Utility when the organization was created.

Organization Master Definitions

Some organization data comes from organization master definitions—comprehensive, relatively stable lists of organization attributes that are created and managed in the 25Live Administration Utility. You apply the appropriate items from these lists to each organization.

This organization master definition...Is a list of...
Organization CategoriesWays you want to group organizations
Organization TypesThe kinds of organizations and groups that may request, schedule, or sponsor classes or events
Organization RatingsPerformance ratings organizations may have
Organization Contact RolesEvent roles contacts may perform for an organization
Organization Custom AttributesAdditional organization data you want to track

Organization Master Definition Example

This is an example of the Organization Types master definition.

System-Supplied Organization Master Definitions

25Live includes a number of system-supplied organization master definition items marked “[SYSTEM]” and grayed out. These items can’t be edited or deleted, but can be deactivated.

Organization Custom AttributesPurpose
X25 CIP Code(not currently in use)
X25 CollegeUsed to specify a location’s associated college, division, or professional school for X25 space analysis purposes
Organization Contact RolesPurpose
Billing ContactUsed to designate the name of the contact who pushes events to the 25Live accounting system

Organization Partition Preferences

To effectively use the Schedule25 Optimizer, you should define and prioritize the partition preferences of each department or organization whose classes and/or events are to be placed in rooms by the Optimizer. The Optimizer uses these partition preferences to focus its room search on the specific campus locations preferred by departments and organizations.

You can define as many as four campus partition preferences for each organization. Each preference can include one or more partitions from your Location Partitions master definition.

You also prioritize each of the partition preferences you’ve defined for an organization to let the Optimizer know the organization’s first, second, third, and fourth choice partition preferences in order of preference.

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Documentation For Administrators

25Live Pro Admin Utility Help