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This guide shows a full list to the Yes/No security options in the Series25 Group Administration Utility.

If you are familiar with managing functional security in the 25Live Administration Utility, this will help you map between the two tools. Some Administration Utility settings were combined in Group Administration options to eliminate redundancy, and some were split into multiple Group Administration options.

Basic

#Groups OptionAdmin Utility Security RightAdditional Information
1.0

Create Events

Events > Event Wizard

Events > Events

If set to "Yes," users in the group will be able to create events using Express Scheduling in 25Live, but only for locations where they have appropriate permissions.

This setting is required for further permissions involving event creation or editing. If you want users to be able to create events using the Event Form but not Express Scheduling, remove their permission to assign locations as described in the link above.

2.0Create and Edit Events Through the Configurable Event Forms

Events > Event Wizard

Events > Events

To restrict a group's ability to assign certain locations or resources to events, use object security and/or Event Form configuration. 

To prevent a Group from creating and editing Event Drafts, see Security Group Preferences Configuration.

To hide newly created Draft Events from a Group, use this Administration Utility function: Events > Draft Security Defaults.

2.1Manage Event Relationships and BindingEvents > Related and Bound Events
2.2Inline Editing on Event DetailsEvents > Edit InlineThis also grants the ability to edit events in bulk.
2.3Share Locations with other EventsEvents > Share Locations
2.4Delete EventsEvents > Delete Events
2.5Change Event StateEvents > Change Event StateTo specify the Event States a group can change, see Security Group Preferences Configuration.
2.6Override Location BlackoutsLocks and Overrides > Override Location Blackouts
2.7Override "Blocked by" RelationshipsLocks and Overrides > Override Blocked by Relationship
2.8Override Location Open/Close HoursLocks and Overrides > Override Location Open Hours
3.0Register For EventsN/A
4.0View Pricing on Events

Pricing and Invoicing > Rate and Tax Schedules

Pricing and Invoicing > Event Details Pricing


4.1Edit Pricing on Events

Pricing and Invoicing > Rate and Tax Schedules

Pricing and Invoicing > Event Details Pricing


5.0View Description, Comments, and Confirmation TextEvents > Description and Confirmation NotesTo restrict a group's ability to edit Description and Occurrence Comments, use Event Form configuration.
6.0View Event Internal NotesEvents > Internal Notes

To restrict a group's ability to edit Internal Notes, use Event Form configuration.


7.0View ContactsContacts > Contact AccessThis allows a user to view contact information in event details, reports, searches, and other areas.
7.1Edit Personal Contact Information OnlyContacts > Contact AccessThis allows a user to edit only their own contact information. Look in the Administrative permissions tab for the ability to edit others' contact records.
8.0View Tasks List

Tasks, Reports, and Email > Tasks Lists

Tasks, Reports, and Email > View Others' Tasks


8.1Cancel Task RequestsTasks, Reports, and Email > Cancel Task Requests
8.2Create To Do'sTasks, Reports, and Email > To Do Tasks 
9.0View Organization Accounting CodesPricing and Invoicing > Organization Accounting Code
10.0View Organization CommentsOrganizations > Comments
11.0View Organization RatingsOrganizations > Organization Rating
12.0Send EmailsTasks, Reports, and Email > Send Emails
12.1View and Use Email TemplatesN/A
13.0View all Active Event Master ListsSearches and Master Definitions > EventIf set to "No," users in the group can only see the abridged list of Event Master Definitions defined in 25Live System Settings Master Definitions
14.0Basic Location SearchingN/A
14.1Advanced Location Search and Manage Personal  SearchesSearches and Master Definitions > Location Search
15.0View all Active Location Master ListsSearches and Master Definitions > LocationIf set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions.
16.0Basic Resource SearchingN/A
16.1Advanced Resource Search and Manage Personal SearchesSearches and Master Definitions > Resource Search
17.0View all Active Resource Master ListsSearches and Master Definitions > ResourceIf set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions.
18.0Basic Organization SearchingN/A
18.1Advanced Organization Search and Manage Personal SearchesSearches and Master Definitions > Organization
19.0View all Active Organization Master ListsSearches and Master Definitions > OrganizationIf set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions.
20.0Change 25Live PasswordContacts > Change PasswordThis only affects a user's ability to change their Series25 password. It has no effect on a single sign-on method where the user's credentials are managed outside of Series25.
21.0View all Active Contact Master ListsSearches and Master Definitions > ContactIf set to "No," users in the group can only see the abridged list in 25Live System Settings Master Definitions.


Administrative

#Groups OptionAdmin Security RightAdditional Information
1.0Bulk Editing on Location AssignmentsN/A
2.0Share Searches by Security GroupTasks, Reports, and Email > Email Security Groups
3.0View and Edit Event RegistrationN/A
4.0Event Contract Creation and ManagementN/A
5.0Create Cabinets and Folders

Cabinets and Folders > Cabinets

Cabinets and Folders > Folders


5.1Delete Cabinets and Folders

Cabinets and Folders > Cabinet Delete

Cabinets and Folders > Folder Delete


5.2Manage Event Type HierarchyCabinets and Folders > Event Type Hierarchy
6.0Manage Event Master ListsSearches and Master Definitions > Event
7.0Set Event Notification PolicyObject Security, Assignment Policy, and Notification Policy > Event Requirement Notification Policy
8.0Set Event Object SecurityObject Security, Assignment Policy, and Notification Policy > Event/Folder/Cabinet Object Security
9.0Upload ImagesLocations > Layout and ImagesAllows a user to upload images used for location layouts.
10.0Create, Edit and Copy Locations

Locations > Location Access

By default all groups have View access to all locations. To restrict a group's ability to access and act on certain locations, use location object security.
10.1Delete LocationsLocations > Location Delete
10.2Manage Location Master ListsSearches and Master Definitions > Location
10.3Set Location Object SecurityObject Security, Assignment Policy, and Notification Policy > Location Object Security
10.4Set Location Notification PolicyObject Security, Assignment Policy, and Notification Policy > Location Notification Policy
10.5Set Location Assignment PolicyObject Security, Assignment Policy, and Notification Policy > Location Assignment Policy
10.6Edit Location Open/Close/Blackout HoursLocations > Location Open/Close/Blackout Hours
11.0Create, Edit and Copy ResourcesResources > Resource AccessBy default all groups have View access to all resources. To restrict a group's ability to access and act on certain resources, use resource object security.
11.1Delete ResourcesResources > Resource Delete
11.2Manage Resource Master ListsSearches and Master Definitions > Resource
11.3Set Resource Notification PolicyObject Security, Assignment Policy, and Notification Policy > Resource Notification Policy
11.4Set Resource Assignment PolicyObject Security, Assignment Policy, and Notification Policy > Resource Assignment Policy
11.5Set Resource Object SecurityObject Security, Assignment Policy, and Notification Policy > Resource Object Security
12.0Create, Edit and Copy ContactsContacts > Contact AccessThis allows a user to edit contact information for any person, not just their own account.
12.1Manage Contact Master ListsSearches and Master Definitions > Contacts
12.2Delete ContactsContacts > Contact Delete
13.0Create, Edit and Copy OrganizationsOrganizations > Organization AccessBy default all groups have View access to all organizations. To restrict a group's ability to access and act on certain organizations, use organization object security.
13.1Set Organization Object SecurityObject Security, Assignment Policy, and Notification Policy > Organization Object Security
13.2Edit Organization Account CodesPricing and Invoicing > Organization Accounting Code
13.3Set Organization Notification PolicyObject Security, Assignment Policy and Notification Policy > Organization Notification Policy
13.4Manage Organization Master ListsSearches and Master Definitions > Organizations
13.5Delete OrganizationsOrganizations > Organization Delete
13.6Edit Organization RatingsOrganizations > Organization Rating
13.7Edit Organization CommentsOrganizations > Comments
13.8Edit Organization Location PreferencesOrganizations > Organization Location Preferences
14.0Create Publisher FeedsIntegration > 25Live Publisher
15.0Set up Pricing and Rate Groups

Pricing and Invoicing > Rate and Tax Schedules

Pricing and Invoicing > Rate Groups

Pricing and Invoicing > Pricing Administration


16.0Change Security ConfigurationsContacts > Security Groups
17.0Update User Group Configurations and PreferencesN/A
18.0Set Default Object SecuritySecurity > Default Object Security
19.0Create and Manage Personal Schedule Reports

Tasks, Reports and Email > Report Access

The report default setting is view only. To restrict a group's ability to access certain reports, use report object security.

19.1Manage Report Parameters and Schedule Reports

Tasks, Reports and Email > Report Access


19.2Set Report Security

Security > Report Object Security


20.0Override Event SecurityLocks and Overrides > Override Event/Folder/Cabinet/Security Permissions
21.0Override Location SecurityLocks and Overrides > Override Location Permissions
22.0Override Location Assignment PolicyLocks and Overrides > Override Location Assignment Policy
23.0Override Resource SecurityLocks and Overrides > Override Resource Permissions
24.0Override Resource Assignment PolicyLocks and Overrides > Override Resource Assignment Policy
25.0Override Organization SecurityLocks and Overrides > Override Organization Security
26.0Override Report SecurityLocks and Overrides > Override Report Security
27.0View Locked ObjectsLocks and Overrides > Locks and Pending Reservation
27.1Remove Own LocksLocks and Overrides > Locks and Pending Reservation
27.2Remove All LocksLocks and Overrides > Locks and Pending Reservation
28.0Manage Viewer and Welcome MessagesN/A


Academic

#Groups OptionAdmin Security RightAdditional Information
1.0Search for Availability by Meeting Pattern

Searches and Master Definitions > Meeting Pattern Lists


1.1Manage Meeting PatternsSearches and Master Definitions > Meeting Pattern Lists
2.0View Utilization Statistics on Availability GridsIntegration > Academic Utilization View
3.0View SIS Import MessagesIntegration > vCalendar Import
4.0Use the Schedule25 Optimizer and the Meeting Pattern Grid

Integration > Schedule25 Optimizer

Integration > Schedule25 Optimizer Defaults


5.0Generate vCal COUNTER files for legacy SIS interfacesIntegration > vCalendar Export


Tools Access

#Groups OptionAdmin Security RightAdditional Information
1.0Access to Group Administration ToolN/A
2.0Access to ReportsN/A
4.0Access to X25 Analytics ToolIntegration > X25 Export