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You can save searches in 25Live for later use. By default, your saved searches are available only to you, but you can also share searches with other 25Live users.

Reminder: You Must be Signed In

You must be a signed-in user to save a search. In addition, what you can see and do in this application depends on the security permissions associated with your 25Live user account. If you can't access something you think you should be able to, contact your 25Live Administrator.

Saving a New Search

After completing a search and looking at your search results, you have the option to save a search.

Tip: Using Wildcard Characters

A wildcard (asterisk *) character can be used when searching for some fields, such as an event name, to return even more results. For example, searching for "men" will return event names such as "Men's Basketball," but searching for "*men" will also return "Women's Basketball."

Advanced search using wildcard character
Image: A wildcard character can be used in search results to widen the number of results returned, but must be used with care.

You can add the character in multiple ways around or within keywords or partial words:

  • Before - *term

  • After - term*

  • Surrounding - *term*

  • In between parts of terms - first_term*second_term

Be careful when using wildcard characters, because you could return many more results than are useful for you to go through.

To save your search, use the Save As link near the search button.

Save As link
Image: The Save As button will be at the bottom of the search options area when performing Quick or Advanced searches.

2. Name the Search

Save search dialogue box
Image: The Save Search dialog box also gives you the option to mark this search as a favorite (starred) search.

Type in the name of your search, choose whether you want to add to starred (favorite) searches for easy access later, then use the Save button.

Tip: Saving Searches for Reports

If you're creating a search to use for generating reports, be sure to make it a starred search. Only your favorited/starred searches appear as options when running reports in addition to public searches created by an administrator.

Copying a Saved Search

Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.

1. Run the Saved Search

After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.

2. Save the Search

Use the Save As link to save a copy.

Editing a Saved Search

Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.

1. Run the Saved Search

After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.

Reminder: You Must Have Proper Permissions

You can only edit saved searches you created or have ownership/permissions to edit. Contact your 25Live Administrator if you cannot edit something you think you should have access to.

2. Switch the Search Type Toggle

Different types of searches
Image: Toggle the search type to edit a saved search.

Switch the search type toggle to Quick Search to view the SeriesQL (the internal search language of 25Live) syntax for your saved search or to Advanced to view the building blocks for your search. Make any necessary changes.

3. Save the Edited Search

Use the Save link adjacent to the Search button to save a new version, or use the Save As link to make a copy with your new edits.

Renaming a Saved Search

Edit a saved search as described above, and type in a new name in the Save or Rename Search box.

Deleting a Saved Search

Navigate to the Search section by using the Go to Search link in the top navigation bar on every page of 25Live. There is also a Search link in the More menu in the top navigation.

1. Run the Saved Search

After selecting the area you want to search in (Events, Locations, etc.), use the adjacent drop-down menu to reveal choices for Pre-Defined Groups of searches, Your Starred Searches, and a list of All of Your Searches. Select one and use the Search button to run the search.

 
Image: Options in the Search Actions drop-down menu.

2. Delete the Search

Use the Search Actions drop-down menu to reveal the options. Select Delete then confirm in the Deletion Confirmation box that is displayed.

Delete Confirmation box for searches
Image: Confirm the deletion in the dialog box.

Warning: Deleting a Search is Forever

If you delete a saved search, you cannot recover that search, so be very sure before confirming.

Creating Public Searches

To make saved searches public, an administrator must create a 25Live user in the Administration Utility whose searches are automatically made available to all 25Live users. An administrator can then use the System Settings User Defaults to designate that contact as the Public Search Username. Any searches created in 25Live by this user are automatically made “public” when they’re saved and shared so they’re available to all 25Live users.



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