Page tree
Skip to end of metadata
Go to start of metadata

Series25 Group Administration allows you to configure preferences that apply to groups as a whole, including how the Event Form Behaves.

Setting Security Group Preferences

You must be a member of the System Administrators (-1) security group to edit these preferences.

  1. Sign in to Group Administration.
  2. Select the group(s) you wish to modify.
  3. Click Configure... in the upper right corner and select Edit Configuration.
  4. Edit the options described below and click Save.
  5. Click Undo to revert all settings to the way they were when you opened the page.

Configuration options are divided into two tabs: Event Restrictions and Event Configuration.

  • Event Restrictions controls which events a user is allowed to edit and how much flexibility they will have in the Event Form.
  • Event Configuration controls how a user's experience differs when creating a new event versus editing an existing one.

Event Restrictions

Click to expand previewSettingDescription

Event States

This limits which event states users can choose when creating or editing an event.

For example, if Confirmed is not selected then users will not be able to make events Confirmed or edit events that are already Confirmed.

Event Types

This limits which event types users can choose when creating or editing an event.

For example, if Meeting is not selected then users will not be able to save an event as this type, although they can still edit existing Meetings.

Some event types may not be displayed here, as described in the Additional Considerations section below.

Event Custom Attributes

Users will be required to enter a value for the selected custom attributes if they appear on the event form.

Some attributes may not be displayed here, as described in the Additional Considerations section below.

Date and Time Controls

When checked, users may choose to add Setup, Pre-Event, Post-Event, and/or Takedown times to an event.

Event Configuration

Click to expand previewSettingDescription

Creation Form

Users will see the fields on this event form configuration when they create new events from scratch.

Default Scheduler

If no name is selected, users will be listed as the Scheduler role for their own events.

Otherwise, you can choose someone else to be listed as the Scheduler:

  • When Always Use Default Scheduler is chosen, the selected name will be listed as the scheduler.
  • You can also elect to Use Selected Location’s Associated Scheduler when a Location Scheduler is specified in the Administration Utility for the assigned or requested location.
    • If an event has multiple locations, the first location that has an associated scheduler is used.

The appropriate Scheduler is added to the event as soon as the event is saved, even if it is saved as a Draft.

Date Windows

These settings determine how far in advance a user can create or edit an event using the Event Form. (Does not apply to events created with Express Scheduling.)

  • Earliest/Latest Date lets you set an absolute date range that does not change. Users cannot select dates outside this range when creating or editing events.
  • Earliest/Latest Date Buffer lets you set a window relative to the start date of the event. Users cannot create or edit events without X days of advance notice or more than X days in the future.

See the Additional Considerations section below for examples.

Creation Success MessageThis message will be displayed for users after they create new events.

Editing FormUsers will see the fields on this event form configuration when they edit existing events.

Editing Success MessageThis message will be displayed for users after they save changes to existing events.

Additional Considerations

Editing Multiple Groups

If you select multiple groups and edit their configuration preferences on this screen, you can pick and choose which settings you want to alter. Only the settings you touch will be updated for the selected groups, and the rest will retain their original values.

This is useful if you are editing multiple groups that have different configurations on most of their options, but you want to choose just a few settings that will be the same for all of them.

Filtered Event Types and Custom Attributes

Some groups do not have the ability to see all event types and custom attributes. If a group does not have "View all Active Event Master Lists" set to Yes in the Basic Permissions area, then users will only see an abridged list of these items in 25Live. (See Configuring Event Data to Appear in 25Live for more information.)

When setting which event types are available and which attributes are required for a group who does not have this permission, you are only able to select ones on the abridged list.

Date Window Examples

Here are some examples of limits you might create for users:

  • The Earliest Date prevents users from making events before a specific date. You might use this to ensure that students don't create any events that take place before the start of a term.
  • The Latest Date sets an upper bound on when users can work with events. You could require that users take annual training courses before you extend this date and allow them to make events for another year.
  • The Earliest Date Buffer keeps users from creating or changing events without sufficient notice. If you set it to 1 day, the earliest date a user can select in the event form is always tomorrow.
  • The Latest Date Buffer is how you limit users to events in the near future. You can set this as far in the future as 730 days, which means users won't be able to make events more than two years away.

These settings apply to the event's date, not the user's date

Keep in mind when configuring these settings that they apply to the date that the event will take place, not the date that the user is sitting at their computer typing out a request.

All date settings are optional. You can set an earliest date without a corresponding latest date or vice versa. If multiple settings are in conflict, then the most restrictive one applies.

For example, if you have an Earliest Date of June 30 and an Earliest Date Buffer of 5 days, then users will not be able to create an event with a date earlier than June 30, regardless how far in advance they attempt to request it. On June 26, the earliest date they will be able to select is July 1, and so on.

  Groups Help

On This Page:




Copyright © 2021 CollegeNET, Inc.  Note: This information is for CollegeNET Series25 customer use only.
Series25 Customer Resources • Terms of Use •  Privacy Policy • Learn About Series25 • Contact CollegeNET