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Every event in 25Live has an owner. By default, the owner of the event is the first person to save it using the Tentative or Confirmed Event State.

Tip: Requestors and Ownership

A requestor who creates and submits a Draft event will not be the owner by default. The first 25Live user (usually a scheduler) who changes the Event State from Draft to Tentative or Confirmed is the owner.

Being the owner of an event gives you special permissions. As the owner, you can edit the event regardless of your user's security permissions. As an administrator or user with appropriate permissions, this feature can be useful when selectively controlling editing permissions to allow event requestors to still be able to edit their event until the event is approved/confirmed.

Setting Up: Required Security Permissions

After confirmation, schedulers and/or administrators may wish to prevent requestors from further editing an event. So, they need permissions that will allow them to take ownership.

Link in Groups
Image: Select the group(s) to grant permissions to, then Configure and Edit Security.

In the Series25 Group Administration tool, select the group(s) you want to grant permissions to in the main view. Use the Configure… button to select Edit Security.

In the Configure Security… view, make sure the following settings are toggled to Yes:

  • Basic Options tab > 1.0
  • Administrative Options tab > 7.0
  • Administrative Options tab > 20.0

Admin OLS for event
Image: To grant permissions for some events, you may need to edit Object Level Security for the event in the 25Live Administration Utility.

In some instances, you may also need to grant full Object Level Security permissions for the event in the 25Live Administration Utility

  • Go to the Events tab
  • Select the Manage Events section
  • Find the event
  • Under Object Level Security, select the Edit, Delete, Copy column option for the correct security group(s)

See Setting Event Object Security.

How To Take Ownership of an Event

1. Find and/or Click the Link For the Event

Use the Search to find the event you want to take ownership of, then tap or click the link to view the Event Details.

2. Open the More Actions Display

More Actions link
‌Image: Open the More Actions display by tapping or clicking on the expansion link.

Use the More Actions link to expand all of the options available for the event.

Take Ownership link
Image: Use the Take Ownership link in the More Actions display.

The Take Ownership link in the options will change the event owner to your contact with editing rights.

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