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These settings can be found in the "Location" area of LYNX's Configuration - Settings area. 
SettingNotes

Define Location Assignments

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This setting is only available for Campus Solutions and LYNX Universal

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Choose one of these options:

  • “Construct using Building and Room Codes” if you want the location assignments in the SIS represented in 25Live as Building Code or Building Description <building delimiter> Room Code. This setting must be selected to use your Translate SIS Building Codes data translation and to specify the Building Delimiter setting below.
  • “Use Facility ID” if you want the location assignment Facility ID identified in the SIS to be the location assignment in 25Live. This setting must be selected to use your SIS Facility ID’s to 25Live Locations translation.

Building Delimiter

Select the character you want used to separate building code and room code in the 25Live location names of imported rooms. It's generally  recommended that you use a single blank space as the delimiter, but if you have building codes which include the room name you should use something else. For example, if you have a location in 25Live named BLDG C 102 and your delimiter is a single space, LYNX can't tell whether the building code is BLDG C and the room number 102, or the building code is BLDG and room number is C 102. In this case, you should separate them with another character; for example, BLDG C*102.

Location Assignment Partial Availability

Choose one of these options:

  • “Assign the location anyway” if you want the location assigned in the SIS to be assigned to the imported 25Live section, even if it is only available for some of the section’s dates/times.
  • “Do not assign the location” if you don’t want the location assigned in the SIS to be assigned to the imported section in 25Live unless it is available for all the section’s dates/times.

Note: This setting applies only to sections imported via the LYNX Interface.

Shared Locations

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institutions.

It allows you to choose whether location names in 25Live match a facility ID in your SIS or are constructed using a combination of building and room codes.

Building Delimiter

When location names are constructed using building and room codes, this setting determines how those codes are separated. Note that building codes can be run through a Data Translation table. (Typically used to make them more readable in 25Live.)

Location Assignment Partial Availability

When LYNX imports a section that has location conflicts on some of its dates, it will handle the conflict in one of two ways:

  • Assign anyway - assign the location to as many dates as are available
  • Do not assign - don't assign the location to any dates, even ones that are available

Regardless of your choice, you will see a Warning-level import message.

Info
titleAcademic Priority

If Academic Priority is enabled, then LYNX will resolve conflicts by unassigning locations from non-academic events only. If a conflict is detected with another academic section, LYNX uses the behavior configured here.

Shared Locations

You can list any number of locations here as permanently shared, meaning LYNX will always treat them as allowed conflicts on import. This is commonly used for rooms labeled "TBA" or "OFF CAMPUS" where traditional concepts of double-booking

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don't

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apply.

An administrator may also mark a location as "always shared" on its details page for equivalent functionality for reservations originating in 25Live.

Include Location Preferences

Choose one of these options:

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If enabled, LYNX will add preassigned locations to events in 25Live as preferences in addition to making full assignments. This is useful in cases where unexpected conflicts prevent a location from being assigned

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, as the preference

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allows users to see the section's

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intended room.

Add Location Requirements as Event Categories

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Choose one of these options:

  • “No” if you don’t want SIS location requirements added as 25Live Event Categories on import.
  • “Yes” if you do want SIS location requirements added as 25Live Event Categories on import. This setting is useful if you want to be able to search sections by their requested features, since 25Live allows searching by categories but not by preferences.This setting must be set to “Yes” to use your SIS Location Requirements to 25Live Event Categories data translation.

Define Location Requirements (Colleague only)

Choose one of these options:

  • “Equipment” if you want Location Requirements drawn from the Colleague Equipment table.
  • “Room Characteristics" if you want Location Requirements drawn from the Colleague Room Characteristics table.

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If enabled, LYNX will add SIS requirements to events in 25Live as categories (in addition to adding them as location features). This can make searches easier.

Define Location Requirements

This setting is only available for Colleague institutions. It allows you to choose whether SIS requirements are drawn from the Equipment or Room Characteristics table.

Note: After changing this setting, you must manually refresh the translation results on any translation table that converts location requirements to location features or event categories.

Remove SIS assignments on export?

Choose one of these options:

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By default, LYNX will remove rooms from meeting patterns in the SIS if

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the location is unassigned in 25Live. Disabling this setting means that LYNX will only make assignments in the SIS without removing them.


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