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25Live Pro allows you to view, add, and edit master definition items in the System Settings area, including:

Some master definition data types created in 25Live Pro may also need to be associated with other objects or event types in the 25Live Administration Utility

How To Access Master Definitions

Security Note

To access Master Definitions System Settings views, your 25Live user must have security permissions set in Series25 Group Administration for each of the types that you wish to access, including:

  • Events: Admin 6.0 Manage Event Master Lists
  • Event Requirement Notification Policy: Admin 7.0 Set Event Notification Policy
  • Event Types: Admin 5.2 Manage Event Type Hierarchy
  • Locations: Admin 10.2 Manage Location Master Lists
  • Resources: Admin 11.2 Manage Resource Master Lists
  • Organizations: Admin 13.4 Manage Organization Master Lists
  • Organization Ratings: Admin 13.6 Edit Organization Ratings
  • Organization Partition Preferences: Admin 13.8 Edit Organization Location Preferences
  • Contacts: Admin 12.1 Create and View all active and inactive Contact Master Lists

If you would like any of the described settings changed for your user, contact your 25Live administrator.

1. Go to the System Settings View

The More menu in the top navigation bar
Image: The More menu in the top navigation bar has a link to the System Settings view.

After logging into 25Live Pro as a user with appropriate permissions, open the More menu in the top navigation bar.

System Settings link in More menu
Image: The System Settings link is in the More menu.

Use the menu link to go to the System Settings view, then view the Master Definitions section.

Location of Master Definitions section
Image: Use the System Settings > Master Definitions link to access the section.

Viewing Master Definition Sections

Each master definition type is listed along the left side. Using the link on the title of each will open its section, and, in many cases, expand further submenu options.

Menus and submenus
Image: The master definition types are organized in the left side menu with submenus below some sections.

Each section lists the ID number (useful for referencing system variable that may have been renamed in your instance), name, active status, link to view its usage, and button to delete the item. Some sections will also show columns and controls that apply only to that type.

Adding Master Definition Items

Each master definition type view has a Create New button available to add a new item. After clicking or tapping on the button, a new row will appear for the new item at the top of the list. Use the edit icon to rename the new item. 

Animation showing adding new item
Image: Use the Create New button to add an item then rename it.

You can then manually reorder the item, change its active status, or perform any other editing actions.

Editing Master Definition Items

Actions in master definition list views
Image: Many actions are common across all master definition sections. See individual master definition type help topics for additional action options.

Master definition type sections have a few actions common to all types, including the ability to:

  • Filter the list of items by name
  • Manually reorder items
  • Edit the Name of the item
  • Check or uncheck the Active status
  • View the Usage of the item in events, searches, etc.
  • Delete the item (if it is not being used)
  • Force Delete the item (even if it's being used) and remove all references (available only to Administrators in the (-1) security group)

  • Use the Create New button to add a new item

Use Caution With Force Delete

The option to "force delete" a master definition item should be taken with care. Be advised that some searches may no longer function as expected until you edit them to remove references.

Tip: Manually Reordering Master Definition Items

Animation of reordering items
Image: Drag the row to manually set the display order.

The default display order for master definition items is to show them in alphabetical order. You can manually reorder the lists (which may affect the order item types, such as custom attributes, will display on the Event Form) by clicking on the row, dragging up or down, then dropping the item between rows. Use the Save Sort button to save the order.

Note: If you previously depended on the application to automatically sort required custom attributes to the top of the section in the Event Form, you must now manually set the order.

Hiding Master Definition Items

Abridged checkboxes
Image: Some types have an Abridged checkbox available to hide master definition items.

Many types of Master Definitions feature the ability to add or remove items from "abridged lists." Use these lists to hide items from users with limited permissions. Look for the Abridged column when available.

For permissions, see Permissions in Series25 Group Administration.

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