To create an event using multiple event segments, the option must be allowed for the event form configuration associated with your username's 25Live security group. Ask your 25Live Administrator to turn on the Allow Add/Remove Segments setting in System Settings if you don't see the Add Segment button when editing. See Creating and Editing Custom Event Form Configurations.

Multiple segment events have different levels.
Image: Multiple segment events have different levels.

25Live offers multiple ways to create complex events. Read the scenarios, benefits, and limitations on Choosing How to Build Complex Events to determine if using event segments are the appropriate structure for the event you want to create.

To Create an Event Using Multiple Segments

1. Search for or Create the Top Level Event

Event Form and Search buttons
Image: The Event Form and Search buttons are in the top navigation bar.

If you already have an event you wish to add multiple segments to, use the Search button to find the event. If you are starting from scratch, create an event using the Event Form button in the top navigation bar or any Create an Event icon (Create Event icon) displayed in calendar or availability grid views.

When copying an event with segments, the copy is temporarily stored as a draft. Use caution if your institution disallows drafts.


2. Edit Your Top Level Event

The Event Form and Search buttons are in the top navigation bar.
Image: You can edit the event from the Event Details view.

The structure you're creating with multiple event segments is of a top level event with event segments on a level below it. In order to add segments, go to the Event Details view and use either the Edit Event link in the toolbar or the link in the More Actions display.

3. Add and Name a New Event Segment

Use the Add Segment button to open a new segment with event form fields, then complete the Segment Name field (up to 40 characters are allowed).

4. Complete Event Segment Fields

Segment Name field
Image: The Add Segment button opens new event form fields to complete and save.

Adjust any other event form fields you want to differ for this segment. Event segments can have different additional times, headcounts, comments, and occurrences.

5. Save the Event Segment

Be sure to use the Save button to return to the Event Details view.

An administrator can take advantage of the option in the Event Form Configuration to allow saving events with multiple segments silently, without triggering Event Emails for all segments.


Viewing Segments in Event Details

Event details
Image: The All Segments link, Occurrences view, and Schedule views show event segment details.

Use the All Segments link in the top section of event information to view information about all segments in the event with links to the occurrence locations and resources.

The Occurrences view allows you to scroll through all event segment and occurrence details. Using the Settings icon (Settings icon), you can also switch to the Separated view, which is organized by headers for the segment names.

Occurrences in Event Details
Image: The Segment column shows the segment name in the combined view.

The Schedule view
Image: The Schedule view features drag and drop editing options.

In the Event Details Schedule view you can adjust the hours display to be able to get an overview each event segment and how they relate to one another. You can also drag and drop segment occurrences to change their date and time. See Viewing Event Details.